Archival and Record Management
This program provides delegates with a thorough insight into the responsibilities of archivists and records managers in today’s financial institutions, business organizations, government agencies and non-profit entities. The course will also provide an overview in the theoretical principles, methodologies and practical administration of archiving and record management. Participants will learn the Theory & practice of archives and records management, the Management of archives and the ability to apply this knowledge in a range of sectors, the Creation and management of current and semi-current records. They will be Aware of the legal and ethical issues relating to archives and records management and how to manage and preserve records in a variety of media including audio-visual and electronic records.
· Understand record keeping practices and traditions
· Learn the responsibilities of archivists and records managers
· Understand the influences of the institutional contexts in which documents are created, used and retained
· Develop skills to create necessary objectives and achieve expectations within limited timeframes
· Recognize the changing nature of the document over time and technology
· Evaluate the authenticity of the document, its value for retention and its management for later use
The Theory & Context of Record Keeping
· The importance of records and archives and their impact in society
· The nature of the record in the context of the wider data and information landscape
· The development of recordkeeping functions and theories
· Regulations, standards, professionalism, and ethics
· Archive Management: Principles, Practice, Archive Classification Methods and Database Archiving
· Introduction to theory and practice:
· Historical development of the record keeping profession
· Responsibilities and functions of archivists
· Differences and similarities between records and archives
· Acquisition and appraisal:
· Policy development
· Methods of acquisition
· The theory and practice of appraisal
Archive Services, Access, Indexing, Preservation & Security
· Users and access:
· Providing services to users
· Users and their needs
· Access restrictions and regulations
· Legislation
· Outreach:
· Reaching a wider audience
· Publicity and promotion
· Online resources
· Outreach and in-reach strategies
· Preservation:
· Identifying risks to archives.
· Responses to ensure protection of archives
· Storage requirements of different media
· Preservation policies
· Management:
· Staff, resource, and time management
· Policies and procedures
Record Management: Principles, Practice & Archive Backup Methods
· Organizations and records:
· Nature of records
· Making, maintaining, and managing records
· Records management concepts:
· Record life cycle.
· Records continuum
· Records management programmes:
· Records management roles & responsibilities.
· Records management policies.
· Records systems development methodology
· Records creation & capture
· Records classification
· Records storage
· Records destruction
Technological Advancements: Electronic & Audio/Visual Records
· The internet and new technologies
· Challenges of the management of electronic records in archives and records management?
· How does the management of visual records differ from that of printed records?
· Managing and preserving records in a variety of media including audio-visual and electronic records
This workshop is necessary for everyone involved in the archive and record keeping of an organization, either public or private.